Website Copy Checklist

I love using checklists for all of my projects. I have a checklist for new clients, a checklist for installing WordPress, several checklists for SEO, a checklist for Can-Spam, a checklist for video marketing, and on and on. And, while the overall system I use for my copywriting projects is rather complex, I have a simple checklist that I use to review the completed copy before I publish it to the web or send it to the printer.

Here are the basic steps I use to review web copy before publishing it online (the steps are slightly different for direct mail copy):

Keyword Integration

I start by reviewing my keyword integration. Keyword plays a major role in search engine optimization but it does not mean that flooding your page with a deluge of keywords is enough to drive traffic and generate sales. The keywords must be integrated into effective website copy in order for the page to get properly indexed by search engine crawlers.

Headline

Next I look at the headline. You’ll want to make sure your headline contains your keywords. But it also must be effective enough to spark attention. Does your headline cover the following basics:

• Does it stir up the curiosity of your target market?
• Is it simple enough to be easily understood?
• Does it entail a proof of promise?
• Can it trigger the emotion you expected from customers?

Your headline is extremely important – not only for search engines but also for sales. In less than 3 seconds, your reader will decide whether or not he wants to stay on your web site. Your headline must give him a reason to stick around, read more, and eventually make a purchase.

Overall Appearance

Once I’ve reviewed the headline text, I look at the overall appearance. You want to make sure you’re using web-safe fonts (free download) and that your line breaks are in a logical order. Use a big, bold font, but don’t get too crazy so that it looks like spam. If you’re using CSS, make sure your line heights work well for your entire font family. And lastly, choose a color that is in high contrast to the web page background.

Then I check the “scannability” of my copy. You’ll want to use subheadings throughout your page (also great for seo purposes), break up your paragraphs into no more than 4 sentences. Use bullet points and numbered lists wherever possible. Make sure your reader can breeze through the page and get the entire message without having to read it word-for-word.

Features and Benefits

Then I scan my copy for Features and Benefits. You want to strike a nice balance between the two. While most copywriters tout the advantages of using only benefits in your copy, I like to add in a few features as well. In my opinion, it makes the copy seem less spammy. Of course, you’ll want to consider your target market before deciding what your own balance should be. Personally, my own testing has shown that if I am writing for a business-to-business sale, I need to include more features in my copy, perhaps a 50/50 balance. And if I’m writing for a consumer sale, I use more benefits, a 60/40 mix, or even 70/30.

Speak 1-to-1

My fifth step is to verify that I am speaking 1-to-1 directly to my reader. Your copy is going to be much more effective if you speak directly to a single person as you write. If you feel as if you’re writing to the masses, that will be reflected in your website copy, and the reader will not be left with the feeling that “yes, this is for me!”

I make sure my copy is “you” oriented. You want to use the words You and Your at least 3 times more often than the words I, Me, My, Mine or Ours. Simply count up the occurrences of each word and make sure it’s at least a 3-to-1 ratio. Then make any edits as necessary.

And along that same line, the next step I take is trying to ascertain how enthusiastic my reader will be after reading the copy. Even if you’re writing for business-to-business sales, you want to create that “wow” factor and trigger the buying emotion of your prospects. If your website copy exudes with positive energy, that same upbeat and positive ambiance will be reciprocated with the same level of enthusiasm by your reader. And when that happens, a sale is more likely to happen.

Gut Check

I do one final gut-check on my offer. Remember, you want your offer to be irresistible, so that might mean adding extras such as bonuses, and other freebies that would push your prospects over the edge and compel them to make a purchase. You also want to make sure that you’ve included a reason to make that purchase right now, such as a discount or an expiration date.

Then I verify that I’ve included my testimonies. I hate to admit, on more than one occasion I’ve forgotten to add in my testimonies to my page layout. You can also include case studies, before and after pictures, success stories or anything else that will allow your reader to conjure images of the results they can expect for themselves.

P.S.

And finally, if this is a consumer sales letter-type page, I make sure I added a P.S. Many readers will scroll to the bottom of the page before coming back and reading the rest of the copy. So your PS needs to grab your reader just like your headline did. (I generally don’t use a P.S. on a business-to-business website. In the case of b2b I like to include a closing point or an end remark.)

After running through my final checklist, I’m ready to publish my copy on line. And now, you will be too.

You might also be interested in:

• 8 Copywriting Tips The Pros Use
• 5 Tips to Improve Your ROI
• Email Tips To Get Your Message Delivered
• What To Consider When Designing Your Display Ad
• Increase Landing Page Conversion By Testing These 5 Elements

This entry was posted on Thursday, May 13th, 2010 at 8:30 am and is filed under Affordable Website Design. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.